The Governments of the Republic of Indonesia, Malaysia, the Republic of the Philippines, the Republic of Singapore and the Kingdom of Thailand:
BEING members of the Association of South East Asian Nations, hereinafter referred to as “ASEAN”,
MINDFUL of the rapidly growing activities of ASEAN since its establishment on 8th August 1967, in Bangkok, Thailand, in the implementation of the aims and purposes of – ASEAN embodied in the ASEAN Declaration;
RECOGNIZING that the growth has increased the need in ASEAN for a central administrative organ to provide for greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities;
DO HEREBY AGREE AS FOLLOWS:
ARTICLE 1THE ASEAN SECRETARIAT
Establishment and Location.
The Secretariat shall comprise the Head of the Secretariat who shall be known as the Secretary General of the ASEAN Secretariat, hereinafter referred to as “the Secretary General”, a Staff and a Locally Recruited Staff.
- (a) attend personally all the ASEAN Ministerial Meetings as Secretary;(b) be in attendance at all Meetings of the Standing Committee; and(c) attend or designate a representative to attend the meetings of all ASEAN Committees and other similar bodies;
- 1. ASEAN Permanent Committees, ad hoc Committees, Expert Groups, and other ASEAN bodies and the Standing Committee; and2. The Secretariat and other international organizations and Governments, and
(a) explain, whenever necessary, the directives of t he Standing Committee to ASEAN Committees and other similar bodies;(b) ensure that the ASEAN Committees and other similar bodies are informed on relevant current developments in the activities of ASEAN;(c) act as the channel for formal communications between:(d) assist, where required, various committees, groups and bodies set up within the framework of ASEAN;
(i) be responsible to the ASEAN Ministerial Meeting then it is in session and to the Standing Committee at all other times;(ii) take charge of the Secretariat and be responsible for the discharge of all the functions and responsibilities entrusted to him by the ASEAN Ministerial Meeting and by the Standing Committee:(iii) have authority to address communications directly to the Contracting Parties;(iv) keep himself informed of the activities of all ASEAN Committees and other similar bodies, and(v) ascertain facts or seek clarifications for the purpose of reporting to the Standing Committee for its consideration;(vi) prepare an Annual Report for submission to the ASEAN Ministerial Meeting;(vii) harmonize, facilitate and monitor progress in the implementation of all approved ASEAN activities;(viii) initiate plans and programmes of activities for ASEAN regional cooperation in accordance with approve policy guidelines;(ix) be responsible for the Secretariat’s security;(x) prepare the Annual Budget Estimates of the Secretariat for the approval of the ASEAN Ministerial Meeting;(xi) exercise the administrative and financial powers vested in him under the provisions of this Agreement and such other Rules and Regulations as may hereafter come into effect;(xii) act as custodial, of all ASEAN documents; and(xiii) perform such other duties and missions as the ASEAN Ministerial Meeting or the Standing Committee may direct.
ARTICLE 4STAFF OF SECRETARIAT
- (i) three Bureau Directors;(ii) a Foreign Trade and Economic Relation Officer;(iii) an Administrative Officer;(iv) a Public information Officer; and(v) an Assistant to the Secretary-General.
who shall be appointed by the Standing Committe, upon nomination by Contracting Parties.
ARTICLE 5BUREAU DIRECTORS
- (i) Economic;(ii) Science and Technology; and(iii) Social and Cultural.
in that order of seniority.
ARTICLE 6LOCALLY RECRUITED STAFF
ARTICLE 8STAFF REGULATIONS
ARTICLE 9BUDGET AND FUNDING
- (i) Capital outlay; and(ii) Recurrent expenditure.
ARTICLE 10AUDITING OF THE ACCOUNTS
ARTICLE 11PRIVILEGES AND IMMUNITIES
ARTICLE 14ENTRY INTO FORCE
IN WITNESS WHEREOF the undersigned, being duly authorised thereto by their respective Governments, have signed this Agreement.
DONE at Denpasar, Bali, in five originals in the English Language this Twenty- Fourth Day of February, One Thousand Nine Hundred and Seventy-Six.